Part 1: Creating a shared outlook calendar

You can create a shared calendar using your Outlook desktop app or using Outlook Web app.  In this tutorial I'm going to show you how to do it using Outlook Web app.

1. The first step is to login to Outlook Web App and navigate to "Calendar".

2. Right click on "My Calendars".  Then click "new calendar" from the popup.

3. A textbox will appears under "My Calendars" that will allow you to enter a name for your new calendar.  I've named mine "MySharedCalendar" in the example.

4. After naming your calendar hit "enter" to save it.  Now right click on your new calendar and click "share calendar".

5. Add users to share with by typing in their email addresses to the "Share with" text box.  Select the desired permission level from the following: "Full details" to share all the information about the events on your calendar, "Limited details" to show the subject and location, or "Availability only"  to show only the time of an event, but no other details.   Edit the subject if you like.  Make sure the calendar in the drop down is the one you want to share.  Click "Send" to send out the invitation(s).

6. The recipient(s) of the invitation will get an email with instructions for adding the shared calendar to their view.

Issue:  After sharing the calendar following the above instructions, it still doesn't show up when I try to add it to the Teamsite Calendar Sync app.
Solution: Is the person you are trying to share outside your organization?  You'll need to share your availability of your main calendar with them as well in order for the shared calendar to show up in Teamsite Calendar Sync.  This is due to the way Outlook folder permissions are setup.  By default, everyone in your org can see your main calendar availability.  Outside your org will not see your availability by default.

If you need to share your calendar with someone outside your org, continue with the following steps.  If not, you are DONE!

7. To share your availability with someone outside your org, right click on your main "Calendar".

8. Follow the same instructions in step 6 to share your main calendar with someone outside your org.  You only need to share the availability of your main calendar.

 That should do it!  You have now shared a calendar.  You will now be able to add the calendar to your Teamsite Calendar Sync app.

Continue on to Part 2: Adding a shared outlook calendar to Teamsite Calendar Sync.